The BusinessWorks Gold Accounts Receivable module provides an efficient and reliable means of managing your entire receivables process. From credit management to sales analysis, this powerful module provides your organization with extensive information and reporting features to make quicker business decisions.

The Accounts Receivable module also provides an effective and organized system for maintaining customer information, and, in turn, can lead to improved customer service and profitability. The easy-to-use, yet comprehensive customer maintenance features allow you to maintain your customers' e-mail addresses, bill-to and ship-to addresses, month and year-to-date totals, current balance, open credits, deposits and last payment information. You will also be able to automatically prepare customer statements on demand. Plus, with a series of additional time-saving features and reporting options, the Accounts Receivables module streamlines your entire receivables process.

In addition to working in conjunction with the General Ledger module, the BusinessWorks Gold Accounts Receivable module integrates with the Order Entry, Job Cost, Custom Office and Cash Management modules. This module makes the accounting process efficient, saving your company time and money.

General Features

• Easily locates a customer based on an invoice number alone. This is particularly beneficial when you receive a payment and the check does not match the customer's account name.
• Saves valuable data entry time by importing customer information, standard items and invoices from a text file.
• Allows exports of the Accounts Receivable information for analysis, forecasting, presentations, reports, and more. Exportable formats include recent versions of HTML, Word, Excel, RTF, TXT, CSV, tab-delimited, DIF, SYLK and clipboard.
• Optionally posts to the Job Cost module on a transaction-by-transaction basis, providing better management of the billing process.

Maintenance Features

• Maintains complete customer information, including e-mail address, bill to and ship to address, month and year-to-date totals, 24-month sales history, current balance, highest balance, open credits, deposits and last payment
• Tracks customers' open credits and deposits.
• Model customer enables fast creation of default information for new customer records.
• Allows global changes to multiple customer records simultaneously expediting the record updating process.
• Customer categories permit classification of customers for more precise reporting.
• Lets you place customers on immediate credit hold until all outstanding issues are resolved.
• Tracks cash sales and one-time customers.
• Allows quick location of customers, standard items and general ledger accounts with flexible search features.
• Tracks invoice discount dates, discount amounts and due dates.
• Tracks sales by customer, sales representative and sales account for detailed revenue reporting.
• Lets you add new customers "on the fly" during invoice and transaction entry to minimize interruptions during data entry.
• Alerts you when a customer exceeds a credit limit to help you control the customer's liability to you.
• Alerts you when you try to delete a customer who has an open quote or order in Order Entry.
• Optionally provides warning of duplicate invoice numbers for each customer.
• Lets you assign flexible finance charge rates on a customer-by-customer basis or globally.

Processing Features

• Offers instant customer history inquiry "on the fly" during data entry for easy access to all transactions affecting an invoice as well as the sales account to which the invoice was posted.
• Lets you group individual payments into bank deposits for bank reconciliation.
• Accepts payments, deposit applications, and open credit applications at time of invoicing.
• Allows you to "write off" balances during cash posting.
• Allows previously entered payments to be voided.
• Posts recurring invoices on a monthly, bimonthly, quarterly, semi-annual or annual basis.
• Allows comments, miscellaneous charges and labor charges on invoices.
• Allows discounts and sales tax application on a line-by-line basis.
• Allows calculated tax amounts to be overridden during invoice entry.
• Lets you exclude tax and freight amounts during early payment discount calculation.
• Tracks when a payment is received from a customer using a credit card.
• Provides automatic calculation of sales tax on credit memos.
• Calculates finance charges and allows recalculation later in the same month.
• Provides both balance forward and open item statement formats on a customer-by-customer basis with optional aging information.
• Allows you to process customer statements on the screen at any time.
• Optionally prints shipping and billing labels for a customer during invoice entry.
• Offers the ability to print and reprint credit memos and debit memos.
• Lets you easily modify invoice description and terms at any time.
• Open credits and deposits can be applied to invoices, finance charges or as cash refunds.

Form Features

• Prints invoices, credit memos, debit memos and statements on plain paper or preprinted forms.
• Supports several invoice formats. You choose the format, and if needed, customize it to personalize it for your business.
• Lets you disable specific invoice fields to customize and simplify invoice entry.

Reporting Capabilities

• Provides user-defined aging periods.
• Prints the aging report by invoice date or due date.
• Allows the aging and open invoice reports to be run "as of" a particular date.
• Payment analysis report shows history of average days to pay.
• Sales analysis (commission) report can be based on paid invoices.
• Reports can be sorted by customer ID, name or sales representative.
• Provides cash flow projections based on customers' payment history.

Reports

• Aging Report
• Bank Deposit Report
• Business Graphics
• Cash Flow Report
• Credit Limit Report
• Credit Memo
• Customer Deposit Report
• Customer History Report
• Customer List
• Customer Name List
• Customer Statement (plain paper)
• Customer Statement (preprinted form)
• Customer Worksheet
• Debit Memo
• Delinquent Accounts Report
• Detail Report
• Finance Charge Calculation Report
• Flash Report
• Invoice on plain paper
• Invoice (preprinted form: 11' service)
• Invoice on (preprinted form: 11" standard)
• List of Recurring Invoices
• Monthly Activity Report
• Open Credit Report
• Open Invoice Report
• Payment Analysis Report
• Sales Account List
• Sales Analysis Report by Customer
• Sales Analysis Report by Sales Account
• Sales Analysis Report by Sales Rep
• Sales Rep List
• Sales Tax List

Specifications