Managing inventory cycles and maintaining adequate stock levels can be a complex process without the right management tools. When used in conjunction with Accounts Payable, Sage BusinessWorks Gold Inventory Control contains extensive purchase order features designed to help you maintain accurate inventory records and streamline your purchasing process.

Built to save you time and ensure that you never run out of key items, purchase orders can be automatically generated when your on-hand quantity falls below a specified minimum level. Numerous reports are available to help you make informed purchasing decisions including an Order Recommendation report. Receipt of goods will automatically adjust inventory quantities, producing a Back Order Fill report that can be printed in Order Entry, and aiding you in making informed sales order fulfillment decisions. Furthermore, purchase order receipts can optionally produce an Accounts Payable invoice to save data entry time and increase invoicing accuracy.

Improved customer service leads to increased profitability. And, when integrated with our Accounts Receivable and Order Entry modules, Inventory Control can significantly boos your customer service levels while operating as the cornerstone of an effective manufacturing or distribution solution. For more complex project management, Inventory Control can be coupled with the Job Cost module to help track all inventory related expenses for a project. Inventory tracking is enhanced even more when integrated with the Custom Office module, which creates detailed spreadsheets to provide further analysis of inventory performance.

Sage BusinessWorks Gold offers proven features that help you gain a competitive edge. By taking advantage of the Purchase Order features, you'll always know what items are in high demand and the proper order quantity needed to satisfy your customers without tying up your cash flow on seasonal or low performing items.

General Features

• Tracks back orders and sales promotions when used in conjunction with the Order Entry module.
• Provides complete physical inventory capabilities and makes inventory tracking easy with worksheets and variance reports
• Provides instant inquiry of part information, including: receipts, issues, returns and adjustments.
• Imports part information and price information from the Accounts Receivable module or from a text file, to minimize data entry time.
• More accurately track your expenses and create more accurate billings.
• Allows you to post charges to the Job Cost module for more complete tracking of materials used on a project.
• Tracks the minimum, maximum and order point stocking levels for each part to help you keep your stock quantities at their optimum levels.
• Tracks purchase orders from entry to fulfillment, providing a complete detailed history for better purchasing decisions.
• Maintains purchase order history including ordered and received items, while automatically updating Inventory Control for precise inventory tracking.
• Allows comments and non-stock items to be added to purchase orders, providing better communication with your vendor and facilitating more accurate purchase order receipts.
• Allows you to create new purchase orders by copying a purchase order for a similar order on file for the same vendor or a different vendor.
• Allows open purchase orders to be edited, line items to be canceled and the order to be reprinted to accommodate your purchasing needs.
• Permits entire purchase orders to be canceled or deletion of specific line items while leaving the rest of the purchase order intact.
• Ensures that you always have enough stock on hand to satisfy your customers' needs without overstocking. Purchase orders can be automatically generated for the primary vendor based upon order points you define.
• Saves you time by enabling Accounts Payable vendors and inventory parts to be added on the fly during purchase order entry.
• Easily accommodates purchase order returns as well as the cost adjustment of items already received into inventory.
• Processes zero cost purchase orders to accommodate internal requisition of inventory items.
• Allows purchase order forms to be customized to meet your needs. Sage BusinessWorks can even simultaneously maintain various different purchase order styles to accommodate the needs of your larger vendors.
• Optionally prints the vendor's part number on the purchase order for more accurate inventory fulfillment.
• Tracks as much or as little purchase order information as desired. The Maintain Purchase Order option can be customized to exclude certain fields you may not use, expediting data entry.
• Records and tracks purchase orders by warehouse or location, providing more detailed records.
• Allows you to avoid running lengthy reports when you need specific information about a particular purchase order. The Purchase Order Inquiry option provides a wealth of information about the purchase order and is particularly useful when following up on the status of a Purchase Order with your vendor. The Purchase Order Inquiry can even display a picture of the part being ordered.
• Performs Vendor Inquiries as well as Part Inquiries on the fly during purchase order entry. This convenient feature is especially helpful when negotiating a price with your vendor.
• Automatically accesses vendor information in the Accounts Payable module, so you can use information you already have on file. In addition, the module lets you add new vendors "on the fly" so you can avoid entering the same information twice.

Maintenance Features

• Tracks quantities and history for up to 99 user-defined warehouses and provides a transfer option that allows parts to be easily moved between warehouses.
• Tracks serial numbers for parts and indicates when parts are received, reserved or issued.
• Stores and displays images of your parts, allowing you to see a part and verify its description when talking to a vendor or customer.
• Provides four costing methods: Standard, Average, FIFO and LIFO
• Maintains complete information for each inventory part, including on-hand, backorder and on-order quantities, vendors, substitute items, components and transaction history for up to 60 months.
• Provides "model" parts for easy addition of new parts to inventory.
• Supports fractional costs, prices and quantities for stock and non-stock items.
• Provides five pricing methods (absolute, margin, markup, base and line) for each part and allows price differences by customer type as well as quantity price breaks.
• Quickly locates parts, product lines, purchase orders, Accounts Payable vendors and General Ledger accounts with a search feature.
• Allows classification of parts on inventory reports, as well as the General Ledger posting.
• Allows five user-defined product categories to be assigned to parts to further describe parts (for example, size, style and color).
• Lets you assign up to five substitute parts for each inventory part so your customers won't have to wait when a specific part is unavailable.
• Allows global changes to multiple part records at the same time to expedite record updates.
• Permits pricing information for parts to be updated automatically through the global price change option.

Processing Features

• "Builds" components into finished items with the subassembly option: automatically adds built parts to inventory and removes components from stock.
• "Unbuilds" or "unpacks" assembled parts into components or individual items.
• Allows entry of receipts, issues, returns and adjustments.
• Allows adjustment of inventory costs after parts have been received.

Purchase Order Receipts

• Sage BusinessWorks Gold easily accommodates partial shipments during purchase order receipts. Items not received can be left open or can be canceled on the fly saving time.
• Easily corrects data entry errors by allowing the line item cost of an item to be overridden during purchase order receipt.
• Saves time and increases invoice accuracy by automatically posting Accounts Payable invoices when purchase orders are received.
• Notes can be recorded for a vendor on the fly during purchase order entry.

Reporting Capabilities

• Order Recommendation Report provides the information you need to maintain adequate stock levels.
• Sorts reports by part number, part description, vendor, product line or bin location.
• Provides numerous inventory reports to analyze inventory performance and control your inventory investment.
• Keeps you informed by providing various reports concerning the status of a purchase order.
• Allows you to make informed purchasing decisions without overstocking slow moving items with the Order Recommendation report.
• Clearly displays your profit margin for each item as well as purchase order information for your vendors on various inventory management reports.
• Aids you in creating straightforward reports with an intuitive, wizard driven Custom Reports option that is automatically available for more complex reporting needs.
• Saves valuable time by allowing user-defined Report Groups to be set up to batch print a group of reports.

Reports

• ABC Analysis Report
• Bin Ticket
• Business Graphics
• Component Use List
• Cost List
• Flash Report
• Location List
• Margin Analysis Report
• Master Parts List
• On Hand Detail Report
• Pick List
• Physical Inventory Variance Report
• Physical Inventory Worksheet
• Price List
• Product Line List
• Sales Promotions List
• Serialized Inventory Reports
• Stock Status Report
• Subassembly Detail Report
• Subassembly List
• Substitute Parts List
• Inventory Low Stock Report
• Inventory Overstock Report
• Inventory Performance Report
• Vendor Supply List
• Transaction Summary Report
• Transaction Detail Report
• Receipts Transaction Register
• Receipt Adjustments Transaction Register
• Returns Transaction Register
• Warehouse Stock Report
• Purchase Order (preprinted form)
• Purchase Order Report, Closed
• Purchase Order Report, Open
• Purchase Order Report, Past Due
• On Order Report
• Order Recommendation Report
• Custom Reports

Specifications (Maximum limits)