Within a manual accounting system, payroll preparation is one of the most time-consuming and tedious tasks. However, in-house payroll preparation can be easy when you use the Sage MAS 90 software and Sage MAS 200 software Payroll module.

At a fraction of the cost and time of a manual payroll system or outside service bureau, the Payroll module can apply employee earnings and deductions, automatically calculate employee and employer payroll taxes, and print checks and vouchers complete with a year-to-date earnings and tax information. At the end of each quarter and year, the respective payroll reports and W-2 forms required by various tax authorities can be printed. All current federal and state tax tables are included with the Payroll module, and city or local taxes can be easily entered.

Extensive information is maintained for each employee, including date of birth, emergency contacts, review dates and comments, marital and tax status, year-to-date earning and deduction amounts, as well as vacation, sick day and other benefit accruals. One of the powerful features of the Sage MAS 90 software and Sage MAS 200 software Payroll module is its ability to process earnings for more than one tax jurisdiction (state or local) for each employee per pay period, produce a single paycheck, and retain the information for later disclosure on quarterly reports and W-2 statements.

Features

• Multiple Departments - Employees can be assigned individually to one of more than 1,000 departments, and departmental subtotals can be included on reports. Also, earnings and employer tax expenses can be posted by department to separate General Ledger accounts.
• Multiple Bank Accounts - Paychecks can be processed for up to 36 bank accounts for each company. Payroll transactions can be automatically posted to the Bank Reconciliation module.
• Federal and State Tax Tables - Current federal and state tax information is available online. Local taxes can be added, and tax tables can be modified. In addition, Best Software offers annual federal and state tax table updates.
• Security by Department - Security by Department can be used to create an additional level of security on a department-by-department basis. If a user attempts to access a screen or report for which the user is not authorized, a “NOT AUTHORIZED” message box will appear.
• Multiple Earnings Distribution - Earnings can be distributed to any combination of state, locality, department, job category and Workers’ Compensation codes. When Payroll is integrated with the Job Cost module, earnings can also be distributed to individual jobs.
• Earnings/Deduction Information Tracking - Earnings and deduction information can be tracked on a monthly, quarterly and annual basis for each employee. Inactive employee status allows easy tracking of seasonal employees.
• Automatic Application of Earnings and Deductions - Salaried and hourly employees who work a standard number of hours can have their earnings and deductions automatically applied.
• Multiple State/Local Processing - Earnings and appropriate taxes can be included, representing multiple state and local tax jurisdictions on the same check. Unemployment deductions can be withheld from a state other than the one in which an employee lives.
• Direct Deposit - The Direct Deposit process allows each employee to distribute their net pay to up to eight separate bank accounts. A Direct Deposit Register can be printed, as well as Direct Deposit Stubs or voided checks.
• Manual Checks/ Check Reversal - Manually written checks can be processed, and previously recorded checks can be reversed. Up to 10 separate checks per employee can be entered per pay period.
• Accommodation for 401(k) Pension,Cafeteria Plan,and Fringe Benefits - Automatic deductions for 401(k) Pensions and Cafeteria Plans are performed during check processing. Withholding taxes that should be reduced are user-defined. Non-monetary compensation (fringe benefits) can be recorded and printed on W-2 forms.
• Benefit Accrual - Vacation, sick time and other designated benefits are accrued and tracked automatically by the system. A Benefits Register can be printed each pay period and a Benefit Accrual Report can be printed at any time to provide a listing of accrued benefit information for each employee.
• Management and Tax Reports - Quarterly and annual reports provide detailed information on earnings, deductions, vacation/sick time and other benefit accrual, employee and employer taxes, and Workers’ Compensation amounts.
• 941 and Quarterly Pay Period Recap Report - Payroll wages and taxes per pay period and department are summarized for the current quarter.
• W-2 Four-Per-Page - A real time-saver at W-2 preparation time! This feature of the Payroll module allows W-2s to be printed on a four-per-page W-2 form that eliminates the need to collate multiple copies. The Sage MAS 90 software and Sage MAS 200 software Payroll also prints W-2s in other popular formats.
• Payroll Expense and Tax Accruals - Payroll Expense and Tax Accruals allow the update of payroll postings to the General Ledger to be based on the period when the work was actually performed. If the current pay period falls partially or wholly in a month different than the system date, wage expense, tax expense and accruals can be posted on a percentage basis. The calculated percentage is based upon the system date and pay period end date and can be manually overwritten.

Reports

• Benefit Accrual Report
• Benefits Register
• Checks and Stubs
• Check Register
• Consolidated Deduction History Report
• Daily Transaction Report
• Daily Transaction Register
• Direct Deposit Register
• Direct Liability Report
• Earnings and Deduction Registers
• Earnings and Deduction Reports
• Employee Listing
• Employee Mailing Labels
• Employee Masterfile Audit Report
• Employee Memos
• Employer's Expense Summary
• General Ledger Posting Recap
• Labor Distribution Report
• Pay Rate Change Report
• Payroll Check History Report
• Payroll Data Entry Audit Report
• Pension Plan History Report
• Perpetual Deduction History Report
• Perpetual History Report
• Pre-Check Register
• Quarterly 941 Forms
• Quarterly Governmental Report
• Quarterly Pay Period Recap
• Quarterly Tax Report
• Tax Table Listing
• W-2 Forms
• Workers' Compensation Report

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