Email Archiving Solutions | Clermont, FL

Proudly serving Clermont since 1996

Verteks is your trusted local email archiving company in the Clermont, FL area. With our email archiving solutions and services, you’ll be assured that your emails are stored efficiently and securely and are easily searched and retrieved when needed. Contact us today to learn more.

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What is email archiving?

Email archiving is essentially a system for storing email messages in a secure and searchable manner. The purpose of email archiving is so that your company can maintain access to emails for legal and business purposes. While email archiving solutions have been on the market for decades, they can be complex, expensive, and difficult to use at scale.

Without a proper solution, odds are your company is spending too much time archiving emails.

Most individuals and businesses leave themselves at risk of identity theft, extortion, corporate confidentiality, and fraud by not taking the proper precautions to protect email data. If you have an email or social media account, you are a target. EVERYONE should be concerned about email privacy.

The good news is Verteks can protect you. We can ensure your email is secure and kept private, no matter the size of your business. Verteks has built an email encryption service that is compatible with existing email providers. Whether you’re an SMB or a larger business, Verteks can protect you!

Why you need an email archiving solution

Email is the probably the most-used platform for your organization’s internal and external communications. So, it’s likely that you have thousands of emails housed on your mail server. This can cause overload and slowdowns to your system, inhibiting the overall productivity of your employees.

But, archiving vs. deleting old emails is important for a variety of reasons, including:

  • Knowledge management
  • Storage management
  • Compliance/auditing needs
  • Disaster recovery
  • Mail server performance
  • Litigation/legal holds
Email Archiving Solutions

Who is responsible for evaluating email archiving solutions?

Your in-house messaging admins can set up an email archiving system. But it’s best to outsource this work. Outsourcing allows your admins to focus on other IT needs.

7 must-have features for an effective email archiving solution

The benefits of email archiving are clear to most but choosing the right solution for your business might not be so obvious. Not all email archiving solutions are the same, and it’s important that you employ the solution that is best for the needs of your business. There are some things that are must-haves, however.

Before you spend money on an email archiving solution, be sure you are selecting one that fits your business' needs. Here are 7 must-have features when considering email archiving solutions.

1. Compatibility
In perfect world, your email provider can act as your email archiving solution provider. If this is not possible, be sure that the company you choose is compatible with your email client.

The email archival provider you choose should support a variety of email archiving scenarios, including:

  • Microsoft Exchange Server on-premises
  • Microsoft Office 365
  • SMTP Journaling
  • Policy-based mailbox capture
  • Deep processing of .PST files

2. Ability to ingest past emails
Your email archiving solution should be able to ingest emails from prior to the solution being in place. Also ensure that the provider is able to ingest .PST files or an existing email store to ensure you don’t lose any data.

3. An effective and efficient archiving process
Some solutions only archive emails received from outside your company network, while others can archive every incoming and outgoing email, regardless of where they originate. Another consideration is email attachments. It is advisable for most companies, particularly if they are compliance-focused, to ensure that all emails and attachments are archived.

4. Data redundancy
Data redundancy, or having your data stored across a variety of data centers, is important to minimize risk of loss. Data centers can be impacted by disasters, both natural, as in bad storms, and man-made, such as cyberattacks. The more redundancy you have, the lower the risk of losing your data or being unable to access it.

5. Compliance with government mandates
Ensure that your email archiving solution is compliant with government mandates. Policies such as HIPAA, PCI and SOX should be strictly followed. If your provider is not compliant, it puts your company at risk for legal issues.

6. Easy and fast search and retrieval
Ensure that email archiving solution you choose is simple and understandable even by non-IT types. You also will need your solution to be fast. You will probably have thousands, and over time potentially millions of emails, in the archive. So, you will need a search capability that is quick at scale. You don’t want to be solely dependent on your IT personnel for retrieving archived emails, and you don’t want it to be a slow and arduous process, particularly if retrieving old emails is a frequent need.

7. Quick ingest speeds
Before committing to a solution, be aware of the provider’s data ingest speed. The quicker you can archive emails, the better. Companies with a robust architecture can complete ingests quickly. Don’t settle for a company with a slow email archiving process.

Store Your Business Data Wisely

Looking for an email archiving solution? Want to implement cloud storage for your company's data? Verteks is your trusted, local provider of email archiving solutions and services in the Clermont, FL area. Contact us today to get started!

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Outsourced IT Services from Verteks provide you with more reliable performance and more predictable expenses. That means you get more value from the technology you’ve already invested in, while actually reducing the total costs of IT problems and the resulting downtime.

Don't take our word for it - here are some quotes from our clients:

“We have been a client of Verteks Consulting for over 10 years and for the past four years they been our "complete" IT provider. They have always been there for us with cutting-edge technology and top of the line support. I know, with this support, we have a world-class team of exceptionally trained and talented team members to support our corporation and remote locations. With the aftermath of Hurricane Irma, a lot of our competitors were unable to work because of the internet and connectivity issues. Verteks Consulting had our system up and running, saving not only the company lost revenue but employees lost time, the next day, with out-of-the-box thinking and world-class support.”
~ Patti K. – Business Manager for a Regional Distribution Firm

“We’ve had continuing services agreements with Verteks for many years, and I can’t place enough emphasis on how important that relationship is. I’m not a tech person, but the Verteks engineers will sit down and explain everything in layman’s terms and point out the pros and cons of all possible solutions. They help me understand what’s going on so I never go into a project feeling like I’m behind the eight ball.”
~ Tracy S. – Finance Manager for a Central Florida City

“They make it so simple. It’s just more cost-effective and less of a headache to use Verteks rather than hiring IT staff. And they are always there. If I have a problem on the weekend, I can call the Verteks help desk and the on-call person will take care of it.”
~ Steve L. – Dept. Director for large Central Florida Non-Profit

“Verteks has a strong bench of people who have expertise in every aspect of the IT infrastructure — a sort of “Brain Trust.” Instead of trying to keep a deep bench on staff, we knew this was the avenue to take. So many of the things Verteks does … you can’t really put a number on. I appreciate the value of what Verteks has brought because we’ve grown tremendously and we’re not slowing down.”
~ Steve M – Dept. Director for a large Church and K-12 Private School

“Everybody I’ve worked with at Verteks has been more than willing to help with anything we need. They answer all our technology questions, and if they don’t know they’ll find out and get back to us. They’re always very quick to respond and resolve any IT issues that arise.”
~ Sherry S., Senior Application Specialist, Central Florida Constitutional Officer

“Having worked in office management for years I can honestly say that Verteks has one of the absolute best customer support teams I've ever had the pleasure of working with. They respond fast (if not immediately) to all help desk calls and their technicians are extremely knowledgeable yet talk to you in layman's terms while working through your problem. The icing on the cake is after you've gotten to know them, they feel more like "friends with phone technology benefits", not just the computer techs. Five stars for Customer Support!”
~ Cathy T. – Ocala/Marion County Non-Profit

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